Abu Dhabi, UAE
: minimum secondary school learning certificate
: Any Nationality
: 2 - 5 years
: Oil & Gas / Petroleum
: Information Technology
: 03 - Jul - 2018
Job Description
Basic Function:
Receive incoming mails, sort, stamp date or receipt, and distribute to addressees. Prepare outgoing mail for dispatch and maintain a daily master file of incoming and outgoing correspondences.
Type as required, a variety of material such as memoranda, reports, circulars, action forms, and minutes of meeting, obtain appropriate signatures and dispatch accordingly. Drafting of T-Slips / Memos / Faxes usually self-correspondence and self-correspondence by e-mail, if required.
Exercise overall control on the movement of documents related to HSE such as HSE Plans, Incident Reports, Action Tracking Report, HSE Inspections, Near Misses and LTI Reports. Ensure updating of these documents in coordination within section and timely submission to DAS HSE/ZR-HSE
Maintain and update a classified coded filing system for the Department. Include files such as business correspondence, reports, circulars, local and foreign addresses, business journals, periodicals and opening documents. Receive and keep, in a safe place, all Contracts between Contractors and our Dept. Also, other sensitive documents, duplicating, distribution accordingly.
Carry out other duties such as photocopying, ordering and maintaining a stock of stationery, distribution of stationery to Warehouse, etc. and operating a facsimile machine as required.
Meet Department visitors determine purpose of visit and advise LGL /DOWTL accordingly. Take messages or deliveries and / or arrange for alternative appointments.
Answer the telephone, connect callers as necessary, takes and convey messages, arrange for appointments, answers general queries, etc.
Preparation of Weekly reports and Monthly reports in coordination with all other sub-teams.
Desired Candidate Profile
Minimum Requirements:
Good knowledge of materials management system applications module in Maximo such as inventory, Purchase, Contracts and Work Order etc.
Knowledge in MS Office applications, and good typing speed.
Ability to prepare concise report and maintain essential records.
Minimum qualification is required secondary school learning certificate.
Good knowledge of written and spoken English.
Minimum 3 years’ experience in the same position.
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