Job Purpose

 

Ensure execution of Annual Department plan and achievement of department objectives to provide assurance to Senior Management/other stake holders regarding the compliance to policies & procedures, Laws & regulations, Code of Conduct, Company Code of Practices, Ethics /Takallam Hotline and identify process gaps and suggest process improvement opportunities.

 

Be proactive during assurance reviews and provide recommendations for process gaps and suggestion and improvement opportunities.

 

Key Accountabilities

 

• Responsible for preparation of Annual Business Conduct Assurance plan as per defined objectives of division management directives and ensure its execution in coordination with other team members.

• Execute activities committed to Company CEO in the division’s performance contract and issue final reports as per agreed milestone dates.

• Review feedback/suggestions regarding policies, procedures and guidelines received from other stakeholders prior to management sign off/endorsement (e.g.;finance, procurement, commercial, administration etc.)

• Monitor time attendance system by performing:

 Review of periodic time attendance reports prepared for Officer – Business Conduct Assurance before issuing to respective SVPs of assets/functions

 Investigate cases of time attendance misuse or abuse based on directives of division management or as per complaints received through Ethics Hotline.

 Propose improvements to Manager Business Conduct Assurance in time attendance policy & system to HR, ITD and other stakeholders based on control failures identified process reviews

 Execute and monitor effectiveness of close out recommendations / action items of General Management Committees (GMCs), High Profile tours (HPTs), High VisibilityTours, incident investigation reports, shareholder reports, ET Bi Weekly or Management reports.

 Responsible for execution or Monitoring of assurance reviews undertaken to verifycompliance to policies, procedures and processes by performing the following steps (Contract Compliance Reviews, Company Engagements) : 

• Plan and develop Scope of Work (SoW) and agree with stakeholders

 Execute or supervise the field work done by Officer - BCA with respect to control and process testing, verification of documents, interviews, data analysis.

 Identify process gaps, findings and process improvement opportunities.

 Conducts close out meeting with end users and agree on the issues identified.

 Issue reports for management action plan/feedback

• Participate as a member of the team responsible for investigation of complaints received through Ethics Hotline or cases assigned by Business Ethics Committee or CEO / ET and submit reports.

• Perform Performance Contract verification reviews as per Management.

• Coordinate with Internal Audit / Corporate Governance ERM & Business Continuity Team and support the process in updation of Fraud Risk, Operational Risk and Enterprise Risk Registers as an when directed by the Management.

• Prepare and / or update action tracker with findings, recommendations and perform follow up reviews for critical action items.

• Execute Enterprise risk reviews/assignments as per annual audit plan as may be agreed in assurance providers forum and provide assurance to management regarding design adequacy & control effectiveness of internal controls.

• Execute regulatory assurance reviews and provide assurance to Company Management regarding the extent of compliance to laws and regulations / Company Codes of Practices.

• Coordinates the monthly update and follows up on action items of open audit with Division/Department focal points. Summarizes the results of due issues and reports to Manager for due diligence review.

• Monitor status of the Audit Plan and updates/follows up of required information and documentation of each audit/review in Tracker.

• Coordinates with colleagues in HSED and Contracts administrators to Identify risk areas in contractors' employees’ welfare and related matters.

• Coordinates with colleagues in the Audit and Legal to ensure alignment and cooperation in minimizing risk and exposure.

 

QUALIFICATIONS, EXPERIENCE, KNOWLEDGE & SKILLS

 

• Bachelor’s in Business Administration or Accounting

• 8 years of experience in similar role