OPERATIONS LOGISTICS COORDINATOR (PILOTAGE SERVICES)
Abu Dhabi, UAE
: Master degree or equivalent. & ICDL Certificate
: Any Nationality
: 6 - 10 years
: Coordinator
: 19 - Dec - 2018
Job Description
JOB PURPOSE
To provide administrative support. The post holder will be required to work flexibly, in a rapidly developing office environment. It may be necessary to assist, or cover for, other staff from time to time.
Key Responsibilities:
Operations Logistics Coordinator Obligations
Acting with loyalty, honesty and good faith to the Authority
including, but not limited to:
The duty to exercise reasonable care and diligence.
The duty not to make improper use of information;
The duty not to make improper use of their position.
Act appropriately, including but not limited to using Authority resources efficiently and effectively
Treating colleagues with courtesy, consideration and sensitivity;
Treat other port users and members of the public with courtesy and in a professional manner;
Being customer focused;
Comply with any Ports policies and procedures as amended from time to time.
Any work as reasonably directed by the Line manager as required provided it is safe to do so. 
Obtaining permission though the system from the Line manager before undertaking paid employment outside of that provided by the Ports. Refusals to grant permission will generally be for reasons of 'conflict of interest' or Occupational Safety and Health considerations.
The key duties of the post are as follows
Filing of department documentation and correspondence in/out
Setting up and maintenance of filing systems as and when required as works progress
Preparing documents and ensuring adherence to Port document control protocols
MS Office  – Word skills for general preparation of letters/forms; Assistance in developing editing  PowerPoint presentations and Excel spread sheets. 
Preparing minutes of meeting and file notes.
Managing customer files 
Arrange meetings, book and prepare meeting rooms and provide/arrange hospitality
Represent  unit at internal meetings related to corporate development  ( CRM , Admin  HR etc) 
Assisting / managing calendar of senior managers
Coordinating business travel 
Coordinate on behalf of team with other Port departments ( Finance ; HR etc) 
 
 
Challenges:
In accordance with the individual’s knowledge and experience, provide assistance and advice for operational, technical and HSE/emergency response matters affecting the Port. Be available on call whilst in Abu Dhabi area, whether on duty or not, for any emergency involving the Port.
Key Internal Contacts:
 
Ports Unit, Marine Services & Other Ports unit:
Liaison and coordination with internal departments and other divisions in Ports unit.
Support the Pilotage Service Manager in day to day administrative related matters.
Liaison with all corporate support divisions to efficiently execute the administration related tasks. 
 
Key External Contacts:
 
Suppliers & Clients
Minimum interaction to suppliers related to procurement contracts in following up items delivery as well approving receipts to enable payments.
 
 
Desired Candidate Profile
Educational and Technical Qualifications:
Master degree or equivalent.
ICDL Certificate 
 
Language Skills:
Written and spoken English is necessary, Arabic is preferred
 
Years of Experience:
Minimum 5 - 10 years of relevant experience
 
Nature of Experience:
Competent in MS office 
Good oral and written communication skills
Computer skills
 
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