Abu Dhabi, UAE
: Technical Diploma or Secondary School Certificate with a vocational trade certificate in the relevant field
: Any Nationality
: 6 - 10 years
: Planner
: 17 - Jul - 2019
Job Description



The role of the maintenance planner is to provide quality job plans including site preparation, parts requirements, support equipment requirements and resources with the appropriate task sequencing necessary to allow for the efficient scheduling and execution of maintenance work on all site wide equipment. The planner provides support and assistance to planning engineer to ensure implementation of long term plans for effective monitoring and control of maintenance activities and prepare/ follow up weekly plan for the assigned area. The main challenges for the jobholder are to establish effective co-ordination with maintenance team and enhance equipment integrity by an efficient planning support and achieving a minimum level of backlog work orders.


Job Specific Accountabilities


  • Checks incoming work orders to ensure all required fields are filled completely and correctly- e.g. WR short text, long text, priority, GL codes, WO authorization and discuss the details with originator and incorporates all relevant info and missing attachments etc. Checks incoming WO for duplication of WOs, functional location, equipment and other master data and makes corrections where required. Also checks the priority of the work order and suggests the priorities to be changed from urgent to normal after analyzing the work. Thus helping in reducing the maintenance cost by reducing unnecessary urgent jobs.
  • Collate relevant documents, visit job sites to understand the WO execution objective, methods and requirements to arrive at the safest, most effective and economic execution solutions and to prepare the best work-plan package, in consultation with all stake holders.
  • Coordinate to review, challenge, and determine priority of WR for acceptance.
  • Research earlier planned job packages for repetitive use for similar WO in exact detail or with adaptations so to optimize planning time.
  • Checks if the specific WO is under active PMR, EWR or Scheme scope.
  • Analyse the work order in detail; develop work breakdown structure for a specific job in terms of all involved tasks, their dependencies, sequence and method of executing each task.
  • Identify and estimate all the required resources for execution including crafts, crew size, man-hours, and reserve stocked spare parts, special tools, equipment etc., in consultation with Maintenance Supervisor and provide a reasonable total cost estimate.
  • Determine availability of materials from CMMS and validate inventory.
  • Enter Target Start / Finish Date for WO in Maximo fields in consultation with Maintenance Supervisors.
  • Facilitate material requests, consider delivery lead time and issue purchase requisitions thru Maint. Supervisor
  • Reserve and or coordinate material, services, special tools/PPEs, coordinate methods/ procedures/ HSE & PTW requirements, DMPR/VAP and follow up all.
  • Develop & prepare Micro schedule to level 4 detail utilising planning software like MS Project, Primavera etc.
  • Follows up with Maintenance Supervisor preparation of appropriate method statement, special procedures etc. necessary for safe and appropriate technical execution.
  • Consult, ensure and follow up with RD of WO to reserve and/or order all required services, materials, tools, vendor services etc. All stock items shall be reserved by PLE whereas all non-stock materials and special tools, services and manpower etc. will be requested/raised by Maintenance Supervisor.
  • Ensure that all logistics have been identified and reserved or coordinated for the execution.
  • Coordinate with Engineer / Maintenance Supervisors to procure non-stock Materials, external services and manpower and follow-up.
  • Identify communication requirements, safety precautions and preparations including Risk Assessment and coordinate RA process up to conclusion and approval, rejection or dispensation.
  • Issue ready-to-go planning packages to Scheduler
  • Post execution, receive feedback on completion of execution and update the plan for future reference and records. Ensure that CMMS inputs are correct and complete so that WO can be business closed properly.
  • Review the actuals reported in MAXIMO and other required feedback to ensure they are accurate enough for business closeout of WO.
  • Return completed WO in system to Maint. Supervisor if data input has discrepancies or missing info or fields to improve the data input quality.
  • Regular liaison with production with regard to WO for execution, its priority, production release of equipment/plant etc.
  • Reviews all PM WOs and verifies PM components are available and ready to go, as per default schedule before final scheduling.
  • Makes sure that all completed WOs are properly input by RDs through daily review in CMMS to insure that all relevant/actual data/history before close out in maximo.
  • Reconciliation of unused materials and its return to stock thus preventing black-store growth and wastage.
  • Follow up of materials, services and contracts/contract request.
  • Ensures proper and timely entry of data in MAXIMO system on maintenance work carried out. Analyses the data to suggest improvements for better control of resources and time thus making the WO process more cost effective.
  • Backlog report preparation, review and follow up for control.
  • Monthly/biweekly/Weekly reports regarding WO execution or status. Prepares regular performance reports, status reports etc. suggesting area of improvements. Issues on monthly basis the resource histogram, highlighting the craft utilization and suggesting areas for improvement
  • Tracks and reports budget consumption periodically to ensure strict control.
  • Acts as the principal point of contact between production and Maintenance Supervisors in preparation of the planned work package for each WO.
  • Identify repetitive problem areas and notify MAINT. SUPERVISORs for failure analysis and problem elimination.
  • Prepares regular performance reports, status reports etc. using the computerised system to maximum advantage.


Desired Candidate Profile

Minimum Qualification

  • Technical Diploma or Secondary School Certificate with a vocational trade certificate in the relevant field
  • 6 years of experience,


Professional Certifications

  • Maintenance Planning and Scheduling Certification (MPS).



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