Onshore and Offshore and Rigs and Islands
: Any Nationality
: 2 - 5 years
: Administration
: 07 - Apr - 2021
Job Description

Job Duties but not limited to:-

  • Plan, organize, classify, and maintain the electronic (Livelink space) and controlled hard copies of technical documents and drawings for the Plant as per the set procedures.
  • Maintain different types of documents updated in a timely manner for easy reference and retrieval.
  • Register the ongoing projects on the master documentation index to maintain an updated record for easy tracking.
  • Distribute the documents to their proper locations timely to avoid delays in taking actions.
  • Maintain the technical documents properly archived and ensure the control of their outgoing to end-users.
  • Assist in verifying the projects’ submissions to ensure that the required documentations are met as per the Company’s standards. Inform the concerned parties about any discrepancy.
  • Conduct periodic health check on the electronic and physical files to ensure the documents’ accuracy and robust filing processes.
  • Support different Departments by retrieving the requested documents to facilitate their operations.
  • Work in close cooperation with the Company’s various Departments for any necessary technical documentations’ requirements.
  • Notify the end users about any update on the drawings and technical documents to enable them take further action.
  • Identify the documentation processes’ gaps and recommend corrective and improvement actions to ensure a proper and effective documentation strategy.
  • Plan and arrange for the disposal of superseded technical documents as per the Company’s procedures.
  • Prepare the relevant reports to enable decision making.
  • Provide periodic awareness to end users on the use of Livelink to be familiarized with accessing and retrieving the documents.
  • Review and update the existing procedures related to document controlling in order to contribute in improving the efficiency of the documentation processes.
  • Contribute to the identification of areas and opportunities for continuous improvement in the operating procedures and functional processes.
  • Regular work related contact with the concerned Team Leader and Department Manager as required, peer Professional staff and team members on matters related to relevant Policies and Processes, People, HSE and domain specific issues.
  • Regular communication with the Maintenance, Operations, Technical Services, HSE Departments, and different HQ Divisions for works related to document management.
  • Contracts with Shareholders' offices (as applicable) on work related matters.
  • Contacts with third party service providers to facilitate their services or assistance.
  • External contractors associated with the Projects Division.
  • Contacts with peers and up to Managers in the Company to coordinate, share work related matters or schedule meetings.
Desired Candidate Profile
Minimum Requirements:
  • 4 years of experience in providing technical and administrative support for documentation activities within a large industrial organization, preferably in the Oil and Gas.
  • Strong working background in documentation services.
  • Knowledge of document management systems and tools, processes, and procedures.
  • Strong background in computer software packages.
  • Experience in technical report writing.
  • Time Management skills.
  • Planning, organizing, scheduling, coordinating, checking, examining, and recording.
  • Professional in English Language ( reading, writing and speaking )


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