JOB PURPOSE

To maintain all project related documentation and provide  administrative support/services to project manager and project team.

KEY RESPONSIBILITIES

• Develop document inventories and maintain indexes for classification systems.
• Fully responsible for maintaining documents / letters / email on electronic storage including dispatach / upload / download & distribution.
• Ensure compliance with the project’s electronic filing / documentation system.
• Responsible for keeping comprehensive records of all documents being issued and received, including revision status, commented status open/closed status.
• Attaching and issuing documents under transmittals
• Action internal / external correspondence and archive as required
• Prepare schedules, record activities and create follow-up / action lists and remind / execute as appropriate.
• Maintain “Strictly Confidential” files.
• Liaise with internal stakeholders for normal functioning of the department
• Provide administrative support / assistance to project Manager and project team as required.

HSE & Security Responsibilities:

• Adherence to the company HSE policies and procedures.
• Adhere to safe working instructions and code of practice.
• Report any accident or near-miss to Regulations, HSE & Security team.

Educational and Technical Qualifications:

• Diploma degree

Language Skills:

• Written and Spoken English

Years of Experience:

• Minimum 3 years of relevant experience

Nature of Experience:

• Document Management and administration